Trade Show Booth Rentals for Las Vegas Conventions

Renting a trade show booth in Las Vegas typically starts around $10,000 for a basic 10’x10′ setup and scales into six figures for large custom island exhibits. The total cost depends on booth size, show services, union labor, drayage, and how much of the process your rental partner handles for you.

At Xibit Solutions, we’ve been building and renting booths for Las Vegas conventions for more than 20 years. Most of our clients come to us with a specific show on the calendar and a general idea of what they want, and our job is to fill in the gaps on cost, logistics, and what their booth actually needs to do on the show floor. This guide covers the same ground we walk through with exhibitors every week.

Las Vegas is the largest trade show market in the country, hosting 50 of TSNN’s Top 250 events. In 2024, the city drew roughly 6 million convention attendees whose spending generated $10.1 billion in direct economic output, according to the LVCVA. Shows like CES, SEMA, SHOT Show, and NAB each fill hundreds of thousands of square feet with booths. That kind of scale creates real competition for attention, which is why the booth you bring to a Vegas show matters more than it does at almost any other venue in the country.

What Booth Sizes Are Available for Rent?

Rental booths come in standard footprints that match convention floor plan configurations. The most common options fall into two categories: inline booths (backed against a wall or neighboring exhibitor) and island booths (open on all sides).

Common rental sizes include:

• 10’x10′ inline: The standard starter booth. One backwall, open on one side.
• 10’x20′ inline: Double the frontage. Room for a small meeting area or product demo.
• 20’x20′ island: Open on all four sides. Room for custom structures, hanging signs, and multiple engagement zones.
• 20’x30′ and larger islands: Conference rooms, multi-level builds, LED walls, and full branded environments.

For design inspiration across different booth configurations, browse our trade show booth ideas gallery.

How Much Does a Booth Rental Cost in Las Vegas?

Rental pricing for booth structures and base graphics in Las Vegas generally falls within the ranges below. These figures cover the exhibit structure, custom-printed graphics, and standard furnishings, but do not include union labor, freight, drayage, electrical, or other show services.

These numbers represent the structure and graphics only. Once you add show services, the total climbs fast. A realistic all-in budget for a first-time exhibitor renting a 10’x10′ booth in Las Vegas lands in the $15,000 to $25,000 range after factoring in graphics, shipping, labor, hotels, and incidentals. Larger island booths can run well into six figures when fully outfitted with AV, lighting, and turnkey labor.

A widely used budgeting rule of thumb: plan for your total exhibiting budget to be roughly three times your raw floor space cost. Floor space at major Vegas shows often runs $100 to $150+ per square foot, so even a 10’x10′ plot can cost $10,000 to $15,000 before you build anything on it.

What’s Included in a Full-Service Booth Rental?

The scope of a “rental” varies widely depending on your provider. Some companies rent you the structure and graphics, then leave you to coordinate labor, freight, and electrical on your own. Others handle everything from design through dismantling.

A full-service, turnkey rental package typically includes:

• Modular booth frame and walls
• Custom-printed graphics panels
• Counters, kiosks, or reception desks
• Lighting and AV equipment
• Flooring
• Furniture
• Labor coordination (install and dismantle)
• Freight and shipping management

The turnkey approach simplifies billing and reduces risk. One contractor manages every moving piece, so you have a single point of contact when something needs to change, which it almost always does.

At Xibit Solutions, our booth rentals are fully customizable. We design, fabricate, print, ship, install, and dismantle everything in-house from our North Las Vegas facility. That means fewer handoffs, faster turnaround, and direct access to the team actually building your booth.

Should You Rent or Buy a Trade Show Booth?

The rent vs. buy question comes down to show frequency and consistency. If you attend one to three shows per year, or if you need different booth layouts for different shows, renting almost always makes more financial sense. Purchasing a custom booth pays off when you’re doing four or more shows annually in a similar space configuration.

Here’s a rough example: a custom 20’x20′ booth purchased at around $50,000 and used across 12 shows costs approximately $4,200 per show. Renting a comparable booth at $18,000 per show over those same 12 shows totals around $216,000. The break-even math favors buying only when show volume is high enough to amortize the upfront cost.

Many exhibitors use a hybrid approach, owning a core structure and refreshing the graphics for each show. We cover this decision in depth in our rent or purchase guide.

Las Vegas Venue Rules That Affect Your Budget

Las Vegas venues operate under rules that directly affect what you’ll spend. Knowing these upfront prevents budget surprises.

Union Labor Requirements

Most major Las Vegas convention venues, including the LVCC, Mandalay Bay, Caesars Forum, and Wynn, require union labor for booth installation, electrical work, rigging, and forklift operations. Expect labor rates between $165 and $225 per hour at straight time. Overtime triggers (before 8 AM or after 5 PM) raise rates by roughly 50%.

One exception: the Venetian Expo is a non-union venue, and labor costs there typically run 30 to 40% lower than at union venues. If your show is at the Venetian, that’s a meaningful budget advantage.

Drayage and Material Handling

Drayage is the fee for moving your crates from the loading dock to your booth space, and it’s mandatory at every major Vegas venue. Rates are weight-based:

• Advance warehouse shipments: approximately $115 to $175 per 100 lbs (CWT)
• Direct-to-show shipments: approximately $155 to $225 per CWT

For context, a typical 10’x20′ booth weighing around 450 lbs incurs $520 to $790 in advance drayage, or $700 to $1,010 if shipped direct. Heavier 20’x20′ booths at 1,100 lbs can see $1,265 to $2,475 in drayage alone.

Shipping to the advance warehouse 5 to 10 days ahead of the show saves 20 to 30% on drayage and avoids on-site delays.

Height Restrictions and Hanging Signs

Vegas shows enforce strict booth height limits and require engineering approvals for hanging signs, suspended banners, and enclosed storage structures. Failing to submit required drawings and order forms by the show’s deadlines can result in surcharges or outright prohibition of planned features. If your booth design includes anything rigged from the ceiling, start that approval process early.

How Far in Advance Should You Book?

Lead times in Las Vegas are longer than most exhibitors expect. For large booths or custom designs, plan to finalize your design 2 to 3 months before move-in. Custom island builds (20’x30′ and up) often take 8 to 12 weeks, including time for engineering approvals on hanging signs and multi-level structures.

Last-minute orders, anything under three weeks out, typically come with steep rush surcharges. Graphics and printing carry a 25 to 50% premium if ordered late. Using a local Las Vegas provider for printing and fabrication cuts both lead time and freight costs, since you eliminate cross-country shipping and the associated drayage.

How to Choose a Booth Rental Partner

Not all rental companies operate the same way. Some broker structures from third parties. Others design and build in-house. The difference shows up in quality control, turnaround time, pricing, and how well problems get handled when they inevitably come up on show day.

When evaluating a rental partner, ask about:

• In-house capabilities: Do they design, fabricate, and print under one roof, or outsource parts of the process?
• Vegas experience: Do they know the union rules, venue requirements, and show-specific logistics for your event?
• Turnkey scope: Will they handle labor, freight, drayage coordination, and on-site supervision, or is that on you?
• Local presence: A partner with a facility near Las Vegas venues can respond faster, avoid long-haul shipping costs, and make last-minute changes without rush fees.

Frequently Asked Questions

How much does a 10’x10′ booth rental cost in Las Vegas?

A basic 10’x10′ booth rental in Las Vegas starts at approximately $10,000 for the structure and standard graphics. Total exhibiting cost, including labor, freight, drayage, electrical, and travel, typically lands between $15,000 and $25,000 for a first-time exhibitor.

Can I get a custom-designed rental booth?

Yes. Most full-service providers offer custom design on rental structures. At Xibit Solutions, every rental booth is designed to your brand specifications with custom graphics, layouts, and finishes, even though the underlying structure is a rental.

How long does it take to set up a rental booth?

A standard 10’x10′ or 10’x20′ inline booth can typically be installed in 4 to 8 hours. Larger island booths (20’x20′ and up) may require a full day or more, depending on complexity. Your rental partner’s installation team should coordinate timing with the show’s move-in schedule.

Is the Venetian Expo really cheaper for labor?

Yes. The Venetian Expo is a non-union venue, which means labor rates are roughly 30 to 40% lower than at union-required venues like the LVCC, Mandalay Bay, or Caesars Forum. This makes a noticeable difference for exhibitors with labor-intensive booth setups.

What’s the difference between a display-only rental and a turnkey rental?

A display-only rental provides the booth structure and graphics. You arrange and pay separately for labor, freight, electrical, and everything else. A turnkey rental bundles all of those services into a single package with one contractor managing everything. Turnkey costs more upfront, but it reduces coordination risk and simplifies your vendor management.

Work With a Las Vegas Booth Builder

If you’re exhibiting at a Las Vegas convention and want to talk through booth size, budget, or logistics for your specific show, we’re happy to help. Contact our team at (702) 361-7502 or reach out online for a free consultation and estimate.